NDCCA Constitution
PHILOSOPHY
The role of this organization is to promote cheerleaders, educate cheerleaders and cheer coaches, clarify safety guidelines and promote a positive relationship with NDHSAA, communities, schools, coaches and cheerleaders in North Dakota.
CONSTITUTION
Article I – Name
This organization shall be the North Dakota Cheer Coaches Association.
Article II – Purpose
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To promote excellence and safety in cheerleading.
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To promote a positive relationship between coaches and school administrators.
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To improve guidance techniques of coaches.
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To provide education and information to coaches.
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To establish and promote effective communication with NDHSSA, schools and administrators.
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To study and make recommendations to proposed rule changes concerning cheerleaders.
Article III – Membership and Meetings
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Membership is open to any cheer coaches interested in the further promotion of cheerleaders and this organization.
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The membership year is from July 1 through June 30.
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Annual dues are to be set by the Board of Directors.
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Members may attend all General Membership meetings, hold office and vote in all membership meetings and elections.
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Voting is by current dues-paid members only; one school equals one vote.
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A quorum shall be the majority of those present at the membership meeting.
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Items must be submitted for the agenda to the President prior to the membership meeting.
Article IV – Executive Board
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The Executive Board shall include Executive Director, President, Vice President & Membership Director, Co-Competition Directors Treasurer, Secretary, Co-Certification Directors, Member At-Large Representatives and Social Media Manager
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Executive Board Members shall be elected by the membership. Executive Board Members shall be required to attend 80% of meetings and NDCCA events to remain on the Board.
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Executive Board positions of President, Vice President, Treasurer and Secretary shall be selected from within the Executive Board, by the Executive Board. Payment, if any, for a position shall be determined by the Executive Board. The Executive Board shall have authority to remove non-compliant Board members and to determine how the board shall be run.
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Beginning July 1, 2018 At-large members shall serve a 3-year term on the Executive Board, the Secretary shall serve a 2-year term as Secretary with an additional year transition for a total of 3 years on the board. Board members may resign at any time.
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Vice President shall serve a 2-year term followed by a 2-year term as President and then must take a 1-year break before running for a new board position.
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Board Positions and duties​
Executive Director
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Oversee NDCCA Organization
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Awards Director
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Team Scholar
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Senior Awards
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Scholarships
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Coach of the Year
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Non-Profit Paperwork
President
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Preside at all meetings
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Prepare agendas for all meetings
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Send reminders about reading minutes to members prior to meetings
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Coordinate dates, times, and locations of all meetings
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Appoint persons to fill vacancies in offices, to then be voted on by the Board of Directors
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Coordinate duties of Board Members throughout the year
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Assignment, progress, follow through
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Stay informed of all issues, items, etc. that the association is dealing with
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Other duties as designated by Board
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Keep members informed of updates
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One year required absence from the board before being elected to any new position
Vice President & Membership Director
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Assume duties of president in their absence
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Stay informed of all issues, items, etc. that the association is dealing with
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Draw for “Billie Ann Caya” Award
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Receives all membership applications (fees go to Treasurer)
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Communicates to member about unpaid fees
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Keeps track of all members
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Takes care of Coaches Recognition Program
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Receive Coaches Day registrations (fees go to Treasurer)
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Report out to Board number of members and fees collected
Co-Competition Directors
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Takes care of NDCCA competitions and all details
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Registrations (fees go to Treasurer), Forms, Jump Off, Comp Program, Practice Schedule
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Select Site
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Work with Site Director, making sure all duties are carried out per direction of the Board
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Provide document to Site Director of Responsibilities
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Update Site Director document as needed
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End of each competition files a complete report to the Board
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Coach evaluations and feedback (what things worked, what things didn’t work, suggestions for improvements on next competition)
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Competition Financial Report
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Feedback will come via Feedback form sent by the President
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Select judges and coordinate transportation and lodging
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Pay meal stipend and judging fees
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Pay Competition workers
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Have access to NDCCA checkbook and credit card
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Set up clothing options
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Ordering trophies and medals
Treasurer
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Keep track of financial records
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Create monthly financial report and share with the Board
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Do all deposits
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Has access to NDCCA checkbook and credit card
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Create a yearly report for annual Executive Board meeting
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Provide a receipt book for NDCCA events
Secretary
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Takes minutes at all meetings
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Send minutes to board members
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Send minutes to webmaster to be included on website
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Have minutes ready at each meeting
Certification Co-Directors
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Is NFHS certified
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Sets dates and runs rules meetings
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Sets up Spirit Rules tests
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Keeps track of Certified Coaches
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Test results
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Forms
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Required classes for certification (Sports First Aid, Concussion, Heat Related Illness, Hands on Stunting)
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Recertification of Coaches
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Communicate Certified Coaches to NDHSAA
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Provides training in special circumstances
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Provide educational resources to coaches via the website
Members at Large Responsibilities
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Help at competitions when not with a team
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Help at Coaches Day and/or be a part of the planning committee
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Other duties as assigned
Social Media Manager - Web Master
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Create and manage new website
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Making updates or changes needed in real time
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Create and post all social media items
Terms are as is. Member replacement of positions only completes the duration of that term.
Reimbursement for Certification Directors
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Mileage
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Hotel
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Food
Reimbursement for Competitions
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Mileage for Board Members not competing
Covered by Board for Competitions
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Hotel for Board Members not competing
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Judges
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Hotel
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Flights/Milage
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Per diem for food
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Board members making more than $250, will not be paid the $50 NDCCA event pay.